Administrative Assistant Job Description

Vision North Port

Job Description

Position:            Administrative Assistant

Reports To:        Executive Director

Salary Range:    $8-$10 per hour

The administrative assistant will be responsible for the overall operation of the office, under the guidance of the Executive Director.

Duties will include:

·          Professionally answer all phone calls

·         Professionally distribute all messages to appropriate party

·         Professionally greet all visitors (both in office and at off-site events)

·         Maintain company files

·         Maintain up to date contact lists including membership

·         Ensure the website is current and up to date

·         Prepare correspondence when asked to do so

·         Prepare all meeting announcements and agenda’s and communicate them to the involved participants

·         Professionally prepare minutes of all board meetings and general meetings

·         Professionally prepare minutes of committee meetings when asked to do so

·         Enter all billing and invoicing into accounting system (QuickBooks)

·         Assist the Executive Director in a professional manner.

Demonstrated proficiency in: Microsoft Office (Word, Excel, PowerPoint, FrontPage, Outlook), QuickBooks, grant writing, start-up budget development, strong writing and presentation skills, ability to work on their own with little direction.